Annual General Meeting
Minutes ~ February 17, 2013
Part
1 – Getting Started
Co-chair
Gerry Owen called the meeting to order.
Opening
devotions were led by Pastor Terry Richardson
There
were 54 members in attendance, which exceeded requirements for a quorum
Minutes
Minutes
of the previous A.G.M. were amended as follows: Gary Schenk, not Gary Schultz
served on the Task Force on Facilities and Priorities; Date of the
Meeting
was February 19th not 17th.
"Move
to adopt minutes as amended"
M/Dick
McMannus/S/Edith Radam/Passed
Agenda
Agenda
for the meeting discussed. Constitution revision added under New Business. Question
regarding the reason for altering the constitution was asked. The changes are
required due to changes in the Provincial regulations around societies, changes
in Canada Revenue regulations and changes in the ELCIC Synodical constitution.
"Move
to adopt the agenda as amended"
M/Jack
Web/S Dick McMannus/Passed
Part
2 – Old Business
Bathroom
Renovations
There
was a discussion regarding the renovations of the bathrooms. Doug Roszmann,
for the Property Committee talked about possible expansion plans that could
impact the bathroom renovations. Rather than just redo the bathrooms, the
Church Council felt it was financially prudent to hold up the renovations until
such time as there were clear plans regarding plans to Increase the size of the
Narthex. Such plans could result in an opportunity to further increase the
size of the current upstairs bathrooms. A few members voiced concerns re the
current state of the bathrooms, and a desire to move quickly with the original
plan, to renovate the front doors and redo the bathrooms.
Funds
are still not sufficient to complete the proposed project. The property
committee will be creating a small task force to oversee the proposals for
narthex extension, which would include the front doors and the bathroom
renovations.
Part
3 – Reports
Financial
report David
Nenzel, Treasurer
*The
deficit for 2012 is $7,000. (Remove "special designated funds" on page
19)
*
The 2013
budget includes a 6% increase, which is a realistic budget. (Includes
$2000 for musicians, which may or may not be used.)
*Greg
Vosper researched past AGM minutes concerning the use of the "Building Funds".
In 2008, the congregation voted to combine building funds and expansion funds.
Curt
Satre inquired about possible congregational support of the Canadian Lutheran
Bible Institution. As the Witness and Mission Committee recommends projects
the congregation may wish to support as individuals, the chairperson
Suggested
Curt direct his recommendation to that committee.
*Gary
Schenk noted the overage of the Fellowship budget was recouped by the sale of
church directories, although that is not reflected in the financial report.
The
same can be said for the Witness and Mission Committee re the Canadian Lutheran
Magazine
"Move
to accept the Financial Report for 2012"
M/Peggy
McMannus/S/Susan Schenk/Passed
Auditor's
Report
"Move
to accept the Aduitors report."
M/Gary
Schenk/S/Kathy Karr/Passed
Applause
and thanks to treasurer David Nenzel for his work on behalf of the
congregation.
Other
Reports
Thrifty
Smile Card Program
Peggy
McMannus and Wendy Van Oldenborgh presented a report on the program. Members
were encouraged to participate by signing up for a Smile Card today, or putting
a note requesting a card in Wendy's box. Thrifty's donates 5% of total spent
using the cards for specific church needs. In the past flooring for the
basement was purchased with the money. Currently the project is for flooring,
(ie carpeting or?) for the upstairs.
All
other reports reviewed in order of presentation in Annual Report.
"Move
to adopt the reports."
M/Susan
Schenk/S/Hale Yardly/Passed
Kathy
Karr and, through applause, by the congregation. Offered thanks to Gary Schenk
for organizing the Hostess Teams
Part
4 – New Business
Constitution
Council
Co-chair Glenn Harvey chaired this part of the meeting, to enable Council
C0-Chair Gerry Owen, who worked on the constitutional changes to led the discussion
regarding proposed constitutional changes.
*The
reason for changing the constitution at this time is to conform to changes in
the Canada Revenue Act – must state whole of assets are dedicated to charitable
purposes.
British Columbia Societies Act – Some items previous considered a part of our
"constitution" are now considered "by-law's".
and
the ELCIC/Synod re our mission, identity and the current standard form for
churches operation and function mean ours need to be updates.
*Much
discussion focused on Article V Section2/3 which details process to be followed
if congregation votes to remove itself from the ELCIC, including property
reverting to the B.C. Synod.
"Move
that a special congregational meeting be called within two months to deal with
the constitutional issues."
M/David
Handley/S/Gary Schenk/Passed
"Move
and amendment that the vote at the special congregational meeting called to
deal with the constitutional issues be by secret ballot."
M/Jack
Ziebart/S/Doug Roszmann/Passed
"Move
that council prepare a document that compares the old and proposed
constitutional changes, and that the document be in the hands of the
congregation one month before the date of the Special Congregational Meeting on
the Constitution."
M/Gary
Schenk/S/Karl Radam/Passed
Election
of new members for church council
Glenn
Harvey spoke for the nominating committee and nominated Al Ginter, Thor
Johnson, Gary Schenk, Ray Schultz and Janice Vosper for church council.
As
our current constitution indicates our council must be at least 9 and up to 15
members, all those nominated can serve on council.
"Move
that Al Ginter, Thor Johnson, Gary Schenk, Ray Schultz, and Janice Vosper be
elected to church council."
M/Glenn
Harvey/S/David Nenzel/Passed
Election
of Auditors
"Move
that Garth Napper and Greg Vosper by appointed auditors for 2013."
M/Glenn
Harvey/S/Gary Schenk/Passed
Election
of delegate/alternate to national convention
"Move
that Mona Richardson be appointed our delegate, and Curt Satre the alternate."
M/Gary
Schenk/S/Al Ginter/Passed
Election
of two Conference delegates
"Move
that Julie Koenig, Carolyn Iles and Al Ginter by appointed delegates,
and
among themselves determine who will be delegates and alternates."
M/Gary
Schenk/S/Edith Radam/Passed
2013
Budget
The
budget presented is a bare bones budget. It more closely reflects the
congregations giving to the general funds that support our church. Members are
very generous towards special appeals, many charities of our church and our
community. Co-chairperson Gerry Owen reminded members that our vote for this
budget means each of us will ensure there are is funding to meet the budget.
"Move
to accept the 2013 budget as presented."
M/David
Nenzel/S/Jack Ziebart/Passed
Part
5 – Announcements and Thanks
Announcement:
The new council, old and just elected members will meet briefly right after
this meeting.
Thanks:
Carolyn Iles, presented small thank-you gifts to the retiring board members.
Glenn Harvey, as retiring church council co-chairperson expressed thanks to the
many people who work for and serve our congregation. Particular thanks were
expressed to Pastor Terry Richardson for his care and compassion, and Mona
Richardson for her support of our church, and Terry.
Part
6 – Closing
Closing
Devotions were led by Pastor Terry Richarson
"Motion
to adjourn"
/S/Doug Roszmann ??? Who moved this???
