Minutes ~
April 12, 2012
Present:
Glenn Harvey, Carolyn Iles, David Nenzel, Joan Nolting, Gerry Owen, Hale
Yardley, Fran Ziebart, Pastor Terry Richardson.
Guest
retired Bishop Ray Schultz.
Meeting
opened with devotions lead by Pastor Terry.
Presentation Bishop
Ray
Background
information about the carving of Jesus Bishop Ray is offering to our
congregation. It is a carving of Christ, arms extended, welcoming everyone to
the Lord's Table, and to His Grace. Discussion about the carving with Bishop
Ray.
Gerry Owen
provided refreshments, an almond cake from Spain he made.
Minutes
Move to
accept the minutes as presented.
M/Gerry/S/David/Passed
Reports
Pastors
report
Pastors
report attached. Additionally, Hope has been offered a painting, The Road to
Emmaus, by Ernie Anweiler. Consensus decision of Council to
accept the
painting with thanks. Will be placed in the 'library' room, above the filing
cabinet.
ACTION: Council secretary to prepare
thank-you note, Pastor Terry to deliver the note, and ask the Tuesday morning
group to hang the picture.
Learning
Committee
No report at
this time.
Membership/Fellowship
Committee
Report
attached. Plans underway for May 6th Invite a Friend to church
Sunday. Church photos will be taken between and after church from mid April to
end of May. Names for mailboxes to be renovated. Church barbeque proposed for
July. Names have been added to the Fellowship Hostess Teams.
Finance
Committee
Report
attached. Generally, we are 19.5% behind in offerings, and 28.74% ahead on
expenses. Three more people have signed up for PAR. Renovation fund raiser
has $3,350 as of April 8th. There is a general shortfall of
$3,629.46 to date.
Property
Committee
Twenty blue
cloth chairs have been ordered, and should arrive shortly. A few of the
currently used chairs are in need of a cleaning, and we will ask the carpet
cleaners to clean them when the carpets are cleaned. (There is currently a
plan to have the carpets cleaned twice a year, spring and fall.) The Gardening
group has asked for and been allocated $500. The garden bench project
continues. As Ian Thompson has resigned from Council, our renovation
project,(front doors and handicapped bathrooms), becomes an issue. Do we do
some of the work ourselves, and who has the expertise to do this, do we hire a
contractor to oversee the work at an additional cost of $7-$8,000? Not an
urgent concern, as construction won't begin until we have accumulated 50% of
the required funds, and have more committed. City of Nanaimo asked for permission
to check drainage on our property. Doug gave them permission. We've heard
nothing back. Discussion of garbage, and ongoing issue of some groups throwing
all paper coffee cups in garbage, and paper towels in bathrooms accumulating.
Doug will talk to Howard Collier, our janitor, to determine if he has any
concerns re garbage, and/or needs extra time to deal with issue.
ACTION: Gerry, Dave and Doug to explore a
plan. This might include a plan that could be presented to the city.
ACTION: Doug to talk to Howard to determine
if all is well with garbage from his viewpoint.
Stewardship
Committee
No committee
so no report
Witness
Committee
Report
Attached. Highlights include: Yellow page ad has been modified resulting in
reduced price of $20.29 a month. Once again we will support the Cross Roads
Pregnancy fundraising program, the Baby Bottle Campaign from Mother's Day to
Father's day. As the Canadian penny is being phased out, CLWR is organizing a
"Pennies for Mosquito Nets" campaign, which we will be supporting.
Request from
committee for a Council decision regarding gathering support from members for a
KAROS effort to lobby MP's re Bill C-31 new Immigration Act. Consensus
decision to support this effort by informing members of the issue, and
requesting they send letters to our MPS.
ACTION: Joan Nolting to prepare information
and sample letters to distribute through our listserve and in the
newsletter/bulletin as appropriate.
Letter
received by Chairperson forwarded to the Witness Committee for deliberation.
It concerned a request by the B.C. Government Retired Employees Association re
increase in medical premiums for seniors.
ACTION: Witness to consider the letter, and
determine course of action if any.
Worship
Committee
Report
attached.
David Nenzel
asked about the Devotional Booklet, Upper Room. They now want payment in US
dollars. Decision to cancel the order for the Upper Room. We will order more
Eternity for Today, the Canadian
ACTION: David to cancel Upper Room when he
pays the current bill. Carolyn to increase our order for Eternity Today.
Old
Business
Thrifty's
fund raiser Sobeys
agreed to allow us to use the funds for chairs instead of flooring.
P.A.R. more members joining. Thanks to
Dave for his article.
Memorial
Plaque/Book
Discussion about exactly what is wanted in the Memorial Book. Decision to
include every person currently in our records book, members and non-members.
Book to have name, birth date and date of death. Would be good to create this
as a data base, print out pages that can be added to the book.
ACTION: Carolyn and Pastor Terry to meet
with church secretary, Janice to determine if/how best to accomplish this task.
Faithlife
Fundraisers The
dates, types of fundraisers and designation for funds has been confirmed with
Faithlife.
Sept. 28th,
dinner, for renovations. Nov.12/13, bake sale, for missions-quilt batting. If
we would like to do a third fundraiser, Faithlife has set aside funds. We need
to send details, or let them know we will not use the funds in the fall.
Insurance Gerry presented a page which
details the church actions/renters to be submitted to our Insurance Company
with our yearly payment. Discussion re wording of letter, do we wish to be
very upfront in this action, requesting comments or questions, or simply use it
as an FYI form?
ACTION:
Gerry Owen to e-mail letter to church secretary, requesting she fill out the
form annual for us.
Retreat The retreat is planned for
April 28th, at Gerry Owen's property on Gabriola. Plan is to take
the 8:15am ferry over as a group. There will be opening devotions, an Emmaus
Walk, lunch and an session planning goals, objectives and action for the next
year or so. This will be followed by a potluck dinner, which spouses and
possibly others will be invited to attend. For the lunch, Gerry and Pastor
Terry will arrange sandwiches, Fran will bring soup.
Disposition
of funds remaining for Missionary Brian Rude Tabled until next meeting.
Legacy
Gift Presentation for Congregation
Tabled
AGM
Minutes After
a review of the minutes, no actions for the council were recommended.
New
Business
Gardening
practices Hale
asked who had the plans for the garden. David Handley created and probably
maintains these plans. Some names suggested who might assist with trucking
materials were: Dick McMannus, Gerry Schenk, and if a Pathfinder will do, Kim
Iles.
Internment
record Is
there somewhere the church keeps a record of who is interned in the Memorial Garden. If not, there should be. Probably four names on that list, Garth Cole,
Verna Conway, Alfred Kalack, Elaine Schwartz. This could also be a section in
the Memorial Book.
Action:
Executive to explore.
Communication Request that a list of the
Council members and the committees with which they support be placed on a
bulletin board, or as part of the picture of Council. Council picture was
taken by Audrey Strauss.
Pastor's
Time Off Council
executive recommends our pastor work towards two consecutive days off.
Currently Monday is his day off. It is recommended discussions with Janice,
the church secretary, take place to determine if she would like to change days,
so as to be working the same day as Pastor Terry, or if e-mail connection is
sufficient. As there is currently a Tuesday afternoon group, Pastor Terry's
would like to 'ease' into taking Tuesdays off. He will monitor the situation,
taking Tuesday mornings off when needed, but work towards two consecutive days
off as soon as possible.
Carving Gift Discussion
about the gift of a carving by Bishop Ray. Council moved into the sanctuary to
see the carving 'in place', behind the altar, and near the baptismal font.
General agreement the carving will work behind the altar. It blends in well
with the dark and light wood on the altar.
M/Gerry/S/Carolyn/Passed
Hope accept the carving by Bishop Ray, and that the carving be valued at $850,
with the mounting at $650.
ACTION: Glenn and Pastor Terry will inform
Bishop Ray on Friday morning.
Discussion of
art in the congregation. Would be great to have several pieces of art, and
have a booklet that explains the art. Council will need to provide leadership
and good communications regarding the carving. Perhaps it could even be
incorporated into a new logo.
Resignation Ian Thompson has
informed the co-chairs of his resignation. Action: Everyone is encouraged to
consider who might be asked to fulfill Ian's term.
Constitutions It has been recommended
by the B.C. Synod of the ELCIC, that churches should review and possibly revise
their constitutions.
Any changes
would need to be approved at a General meeting, perhaps the AGM next February.
Discussion about advisability of lowering the number of required Council
members.
Action: Glenn and Gerry will review the
constitution and make recommendations to the Council.
Meeting
adjourned at 9:55pm, closing with prayer.
ACTION LIST
ACTION: Council secretary to prepare thank-you note, Pastor
Terry to deliver the note, and ask the Tuesday morning group to hang the
picture.
ACTION: Gerry, Dave and Doug to
explore renovation plan. This might include a plan that could be presented to
the city.
ACTION: Doug to talk to Howard, our
janitor, to determine if all is well with garbage from his viewpoint.
ACTION: Joan Nolting to prepare
information and sample letters to distribute through our listserve and in the
newsletter/bulletin as appropriate.
ACTION: Witness to consider the
letter, and determine course of action if any.
ACTION: David to cancel Upper Room
when he pays the current bill. Carolyn to increase our order for
Eternity Today.
ACTION: Glenn and/or Pastor Terry
will inform Bishop Ray Hope would be pleased to accept his gift.
ACTION: Carolyn and Pastor Terry to meet
with church secretary, Janice to determine if/how best to accomplish this task.
ACTION: Glenn and Gerry will review
the constitution and make recommendations to the Council.
